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Operations Support Specialist

Job Summary

The Operations Support Specialist will facilitate administrative processes for the creation of requisitions, work orders, statements, and invoice reconciliations around materials, equipment, and services purchases. This position is also responsible for issue resolution and monthly reporting.   

Responsibilities

  • Create work orders, requisitions and execute purchases per established corporate and contract guidelines
  • Expedite orders as necessary, including any problem-solving and escalation where appropriate
  • Process all invoices, prepare reconciliations, including vendor statements
  • Support miscellaneous administrative activities and needs at the plant level
  • Monitor the movement of fuel and raw materials
  • Resolve invoice issues with suppliers and implement appropriate root cause corrections
  • Understand and utilize SAP reports
  • Participate in special assignments as requested by the Director of Purchasing, including established conference calls
  • Maintain an accurate, up-to-date record-keeping system of transactions - both electronic and hard copies
  • Order materials, components, and equipment from approved vendor lists as required
  • Support miscellaneous administrative activities for plants such as payroll input, attendance reports, vacation tracking, inventory discrepancies, preparing reports (incidents/workers compensation)
  • Assist Managers with planning on-site events and meetings
  • Document management of purchasing related records
  • Assist the operations team in training and meetings as needed
  • Run a mail route weekly to various plants - deliver checks and pick up tickets
  • Assist with ad hoc reporting and analysis

Education

High School Diploma/GED and/or 3-5 years related work experience

Requirements/Qualifications

  • Previous experience in purchasing, materials, or supply-chain function
  • Experience managing a heavy workload and multi-tasking through a diverse list of customer needs 
  • Ability to work independently and as part of a team
  • Excellent customer service, communication, organizational, and time management skills
  • Dependable and willing to learn new things
  • High degree of accuracy and sense of urgency
  • Strong analytical and problem-solving skills
  • Flexible and adaptable to rapidly changing priorities
  • Proficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
  • Shifts may vary; overtime work as needed

Compensation

Benefits

At CalPortland, we’re proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from. All regular full-time employees may enroll in a variety of health and welfare plans including medical, dental, and vision plans. Other benefits include life insurance, disability coverage, an employee assistance program, and a retirement program. The company also has a variety of voluntary benefits for employees to choose from.

Conditions of Employment

Successful candidate must submit to post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require FMCSA regulated on-going drug and alcohol testing.

 

 

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Operations Support Specialist

Job Req ID:  5304
Job Type:  Hourly - Full-Time


Nearest Major Market: Tucson

Job Segment: Operations Manager, Payroll, Medical, ERP, Operations, Finance, Healthcare, Technology