Corporate Facilities and Property Manager

Job Summary

**Please note that this position is located in Summerlin, NV. Relocation assistance is available. Come work for a company that has been around for over 130 years and continues to grow and play a significant role in the building of America!** 

The Corporate Facilities and Property Manager will manage the company’s real estate and facilities for company-owned and leased properties. They will manage the coordination of vendors, third-party tenants, and the properties database and related/ancillary documents in support of the company’s Corporate Real Estate division. This position reports directly to the Sr. Vice President and General Counsel, and works closely with key personnel in other divisions, as needed.

Benefits

CalPortland is proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from. 

• Medical, Dental, Vision 
  • low-cost premiums even for family coverage
• Company-paid life/AD&D insurance
• Company-paid short-term disability
• Paid sick/vacation/holiday
• 401k/Company Funded Pension Program (program is dependent upon location and job type)
• Employee Assistance Program (EAP)
• Additional voluntary benefits 

Responsibilities

• Property and facilities management: 
  • Management of tenant matters with third-party tenants, including:
    • New tenant set-up; assist with preparation of lease proposals and lease documents
    • Rent tracking, payments, increases, and operating expense (NNN) recoveries
    • Landlord and tenant required lease and maintenance obligations
    • Maintain relationships with tenants ensuring that obligations are met
  • Management of company-leased offices and properties, including:
    • Assist with negotiations and lease proposals, lease documents, amendments, extensions, etc.
    • Assist with tenant improvements (furniture, fixtures, equipment, and construction matters)
    • Address outstanding lease matters with the local operations team
    • Maintain relationships with landlords to ensure that obligations are met
  • Management of company-owned offices and properties, including:
    • Collaborate with the local operations team on location requirements
    • Assist with the resolution of maintenance, regulatory, and tax matters
    • Assist with improvements (furniture, fixtures, equipment, and construction matters)
• Vendor Management (contractors, consultants, and other vendors)
  • Set up new vendors, prepare and process agreements, and administer deliverables
  • Manage/track payments, lien waivers, and other vendor-related documents
• Property acquisitions, leasing, and sales, including:
  • Property research and identification; owner information, zoning confirmation, mapping, etc.
  • Identify local appraisers; obtain proposal
  • Assist with proposals, agreements, and required documents
  • Maintenance of version control for transaction documents in negotiations
  • Critical date tracking
  • Assist with property evaluation, surveys, water rights, and environmental review
  • Title and Escrow – Submit executed documents and amendments to Title Company, prepare funds wire for closing, review/ensure compliance of closing docs (agreements, settlement statement, escrow instructions, etc.), settle post-closing matters (property tax supplementals, prorates and utilities), secure title insurance policy
  • Advise Risk Management of closing; provide follow-up information to include property under existing policies
  • Prepare final documentation and calendar relevant event dates to company database and legal archive
• Property records administration – Abstract leases/other agreements (critical dates, rent schedules, etc.) in Yardi Breeze and issue forward-looking monthly reports to address all property matters
• Manage quality control of Yardi system; keep updated with all property modifications
• Ensure accounting and local operations teams are kept updated on new/revised information to ensure the accuracy of all systems

Education

Bachelor’s degree preferred, or equivalent industry certifications

Requirements/Qualifications

• Five years of experience in commercial real estate, property management, and construction
• Proficient in MS Office Suite (Word, Excel, PowerPoint), as well as online tools
• Financial acumen and comfortable with numbers and spreadsheets
• Strong organizational and interpersonal skills; desire to direct contractors, consultants, and be a team player and leader
• Strong verbal and written communication skills; willingness to communicate in person as well as via phone, email, and text
• Problem-solving, troubleshooting, and analytical skills, with a desire to “dig in” and be a helpful resource
• Self-starter who takes initiative and is eager to learn new skills and areas of expertise
• Experience with Yardi Breeze or similar property database software
• Previous experience working with internal accounting personnel
• Familiarity/proficiency with SAP or similar accounting systems is a plus

Conditions of Employment

Successful candidate must submit to a post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require Federal Motor Carrier Safety Administration (FMCSA) registration/clearance as well as ongoing alcohol and drug testing.