Receptionist

Job Summary

The Receptionist provides general office support with a variety of clerical activities and related tasks. This position will be responsible for directing calls to appropriate associates, greeting visitors, employees and applicants, as well as additional clerical and administrative support duties.

Benefits

At CalPortland, we’re proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees.  Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from.  All regular full time employees may enroll in a variety of health and welfare plans including medical, dental and vision plans.  Other benefits include life insurance, employee assistance program, and retirement program.  The company also has a variety of voluntary benefits for employees to choose from.

Compensation

$25.00 - $28.00 per hour.

Responsibilities

• Screens incoming telephone calls and direct callers to appropriate personnel
• Greets visitors/vendors and assist them as needed
• Provide a variety of administrative and staff support services to management team
• Sort and distribute incoming and outgoing mail including inter-office mail
• Maintains fax machines and copy machine, assists users, sends faxes and distributes incoming faxes
• Orders and maintains an inventory of office supplies
• Perform special projects when needed; other duties may be assigned
• Maintains calendars for conference rooms
• Inputs quotes for purchase orders
• Reconcile vendor statements
• Reconcile inter-company material tickets
• Monitor purchasing email account
• Data input for fuel logs

Education

High school diploma/GED

Requirements/Qualifications

• Possess good organizational skills, ability to prioritize and manage multiple projects
• Strong data entry skills
• Completes work accurately and efficiently
• Working experience with Microsoft Word, Excel and Outlook
• Strong Customer Service skills (phone, email, in-person)
• Professional demeanor and treats others with respect and consideration
• Attendance and punctuality are extremely important
• Reliable and dependable
• Responds to management direction and completes projects on time
• Self-starter and can work well with limited supervision
• Experience with SAP a plus

Conditions of Employment

Successful candidate must submit to post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require FMCSA regulated on-going drug and alcohol testing.