Accounting Clerk

Job Summary

The Accounting Clerk provides support to the accounts payable department by managing a shared mailbox and ensuring all emails are routed properly, opening purchase requisitions, reconciling vendor statements and STO reports, managing office supplies, receiving goods/services in the system by processing BOLs or Packing slips.  Manage the main phone lines and walk in traffic.

Benefits

CalPortland is proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from. 

• Medical, Dental, Vision 
  • low-cost premiums even for family coverage
• Company-paid life/AD&D insurance
• Company-paid short-term disability
• Paid sick/vacation/holiday
• 401k/Company Funded Pension Program (program is dependent upon location and job type)
• Employee Assistance Program (EAP)
• Additional voluntary benefits 

Compensation

Responsibilities

• Answer main phone line
• Manage incoming Invoices/statements through accounts payable email account
• Forward invoices to corporate accounts payable
• Sort invoices and statements to be filed
• Manage all purchase requisitions
• Resolve vendor statement issues
• Pull Concrete tickets reports for previous day’s tickets
• Sort tickets, ensuring that all tickets are accounted for; ensure that tickets are complete
• Scan and save tickets; file hard copies
• Communicate with customers requesting AB219 forms
• Stock Transport Order (STO) Report – weekly review, reconciliation and filing (hard copy and electronic copy)
• Manage and order coffee/office supplies (monthly); re-stock break room
• Sort and distribute daily mail (twice daily) 
• GR invoices
• Enter fuel logs when received
• Stamp daily outgoing mail by 4:00 p.m.
• Sort incoming packages and inter-company mail upon receipt
• Assist walk-in customers/employees/couriers

Education

• High school diploma/GED
• Associate’s degree preferred 

Requirements/Qualifications

• Strong organizational skills with an attention to detail
• Proficient in Microsoft Office Suite (i.e. Word, Excel)
• Customer Service oriented
• Punctuality is a must
• Professional demeanor with strong communication skills (written and verbal)
• Strong interpersonal skills with the ability to collaborate with various departments; ability to take direction and prioritize deadlines
• Attention to detail
• Bilingual (Spanish) is a plus

Preferred:
•    Experience in SAP or other ERP system

Conditions of Employment

Successful candidate must submit to a post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require Federal Motor Carrier Safety Administration (FMCSA) registration/clearance as well as ongoing alcohol and drug testing.